What is a change control process and how do you employ it?

21 sierpnia 2021 Autor ruthbaptiste34 0

A change control process is a way for project managers to submit requests to stakeholders for evaluation, which can be then approved or denied. It’s an vital process to assist manage large projects with multiple moving parts.

When it involves managing a number of projects, things can get complicated. From coordinating work timelines to tracking targets and outcomes, the final thing you wish to deal with is a serious project change. However with a change control process in place, submitting project change requests is a breeze.

The change control process is essential for big initiatives where many teammates work cross-departmentally. Let’s dive into the process and tangible examples that will help you implement a change management procedure of your own.

What does change management process mean?

Change management is a process used to manage change requests for projects and big initiatives. It’s part of a change administration plan, which defines the roles for managing change within a staff or company. While there are various parts to a change process, the easiest way to think about it is that it includes making a change log the place you’ll track project change requests.

In most cases, any stakeholder will be able to request a change. A request may very well be as small as a slight edit to the project schedule or as large as a new deliverable. It’s essential to keep in mind that not all requests will be approved, as it’s up to key stakeholders to approve or deny change requests.

Since the change control process has many moving parts and differs from company to firm, it’s helpful to implement tools that can assist the lifecycle process flow smoothly. Instruments similar to workflow management software can help you handle work and communication in a single place.

Change control vs. change management

Confused by the difference between change management and alter administration? We don’t blame you. There are many variations between change management and a change management plan. Change management is just one of the many items of a change administration strategy.

Change control: A change management process is important for any group to have, and can help the flow of data when it comes to project changes. A successful process ought to define success metrics, organize your workflow, enable groups to speak, and set your workforce up for future success.

Change management: A change management plan consists of coordinating price range, schedule, communication, and resources. So while a change control process consists of a proper document that outlines a request for change and the impact of the change, change administration is the overarching plan.

As you can see, a change management process is just one small part of a bigger change management plan. So while related, the 2 terms are different.

What are the benefits of a change management process?

Implementing a change management process may also help arrange your staff with the assist of group software and effectivity round project deliverables and due dates. It’s additionally crucial when considering the implications of change that isn’t managed effectively.

A change management process can assist you execute a resource administration plan or other work management goals. Listed here are some additional benefits of implementing a change management process.

Elevated productivity

A change control process will get rid of confusion around project deliverables and allow the focus to be on executing quite than amassing information. This leads to elevated productivity and effectivity, particularly with the assistance of productivity software.

Without a process in place, productivity can suffer as a consequence of time spent on work about work. With limited bandwidth available for an important work, over one-quarter (26%) of deadlines are missed every week.

Effective communication

Properly documenting change may also help alleviate communication issues. When goals and goals are clearly defined, group communication can flourish. Keep in mind, a change management process won’t fix all communication issues. It could be useful to additionally incorporate work management software to keep communication about projects in one place.

A change control process can then also be shared with executive stakeholders with a view to easily provide context for change requests.

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